MANAGEMENT OF ELECTRONIC RECORDS IN PRIVATE RADIO CORPORATION LIBRARIES

(A CASE STUDY OF KADUNA STATE)

By

Author

Presented To

Department of Education

ABSTRACT
The study was aimed at examining electronic records management in private radio corporation libraries in Kaduna State. The study had four (4) research questions: Are there policies for management of electronic records in private radio corporation libraries in Kaduna state? what types of electronic records are available in private radio corporation libraries in Kaduna state? How are the electronic records managed in private radio corporation libraries in Kaduna state? And what are the challenges of management of electronic records in private radio corporation libraries in Kaduna state? Qualitative research method using the phenomenology methodology was adopted. The population of the study was made up of six (6) library staff and six (6) top administrative staff while the subjects of the study were the twelve (12) staff of the private radio corporation libraries in Kaduna State. Purposive sampling was used. Four (4) private radio corporation libraries along with nine (9) staff were sampled for this study. Interview and observation were the instruments used to collect data for the study. Descriptive statistical tools such as simple percentages, tables and charts were used to analyze the data. The study among others discovered that three of the libraries have written electronic records management policy. Despite the presence of electronic records management policy in three of the libraries, it was discovered that one of them (Nagarta AM) has not updated or modified its policy since its formulation. The absent and lack of updated or modified policy as pointed out by the respondents could be attributed to reluctant of formulating and reviewing the policy on the part of the management. The finding also showed that the most common type of electronic records to the private radio corporation libraries in Kaduna State are electronic-programme, 8 electronic-events and electronic-music. The finding also revealed that private radio corporation libraries in Kaduna State manage their electronic records based on the same management of electronic records process but with variations in the method of creation, organization, use, storage/maintenance and disposal of electronic records. It was recommended, among others that all the libraries should apply the same variations in the method of creation, organization, use, storage/maintenance and disposal of electronic records so that they will be able to tackle problems facing electronic records in their respective libraries as one body since they belong to the same group of private radio corporation and aimed at providing effective services to their users and the society at large.