DESIGN AND IMPLEMENTATION OF AN AUTOMATED CAPITAL BUDGET SYSTEM

(CASE STUDY OF ENUGU STATE MINISTRY OF FINANCE)

By

Author

Presented To

Department of Computer Science

ABSTRACT

A Budget being the planning of how to spend revenues and incoming capitals so this makes is necessary to make sure that it is done with extra care. Budgets and the methods of preparing a good one has been a problem to most organization both private and government, the implementation of a faulty budget has brought man companies to a close door point were all operations are stopped. Therefore budget design needs to be accurate and able to give account for every dime spent and on what this money was spent and also give an accurate account and allocation of money to the various departments of the body in study. I will in this work determine how the ministry of finance Enugu State generates its own revenue and hoe they use this money which it generates. It is important that there should be a reliable system of automated capital budget system for every organization and this method is to be computerized for easy flow of work and generation of accurate reports.

ORGANISATION OF THE WORK

The research study is divided into chapters the chapters present the main topic of discussion in the project.

CHAPTER ONE: This is the introductory part of the project showing why I have undertaken the project, the statement of the problem, the purpose of the study, aims and objective delimitations, limitation are stated. Also the terms relevant to the research write up are defined.

CHAPTER TWO: The review of related literature here, various works done by previous researches that relates to the project topic are discussed the historical Evolution of the budget system to the computer age of present. Some process taking towards computerization, process and the hindrances to the application of computers are discussed.

CHAPTER THREE: Description and analysis of the existing system, was described here, the methods used in acts finding is discussed, organization structure is represented pictorially objectives, analysis, the informational flow diagram and the problem pictorially, objectives analysis, the informational flow diagram and the problem of the existing system are explicitly discussed in conjunction with new system justification.

CHAPTER FOUR: Design of the system the output specification and input specification and designs are expressed here. File design, procedure and system flow charts are represented with a pictorial diagram the required hardware and soft ware for the new system.

CHAPTER FIVE: Implementation, the implementation of the new system is very vital and was implemented on the bases of a designed program pseudo cods source and test run.

CHAPTER SIX: Documentation in order to use this package effectively and efficiently this work is divided into various steps on how to get started. Procedures and quitting exiting from the software system.

CHAPTER SEVEN: Recommendation and conclusion this chapter concerns the summary of the study, the conclusion drawn from the recommendation to relief the users of source of their problems and suggestions for further studies.

TABLE OF CONTENT

Title page i

Certification ii

Dedication iii

Abstract v

Organization of work v

Table of content vii

CHAPTER ONE

Introduction 1

1.1 Statement of problem 2

1.2 Purpose of study 3

1.3 Aims and objectives 5

1.4 Delimitations 6

1.5 Limitations 6

1.6 Definition of terms 7

CHAPTER TWO

Literature review 8

CHAPTER THREE

Description and analysis of the existing system 10

3.1 Analysis of the existing system. 11

3.2 Fact-finding method used. 12

3.3 Objectives of the existing system 14

3.5 Problems of the existing system 16

3.6 Justification of the new system 17

CHAPTER FOUR

Design of the new system 19

Output specification and design 19

Input specification and design file design 21

Procedure chart 25

Systems flowchart 26

System requirements 27

CHAPTER FIVE

Implementation 28

5.1 Program design 29

5.2 Pseudo code 35

CHAPTER SIX

Documentation 38

6.1 The user documentation 38

6.2 The programmer documentation 39

CHAPTER SEVEN

Recommendation and Conclusion 40

7.1 Recommendation 40

7.2 Conclusion 40

References 42

Source Codes 43