DESIGN AND IMPLEMENTATION OF ONLINE HOSTEL MANAGEMENT SYSTEM

By

Author

Presented To

Department of Computer Science

Abstract
Managing the student’s accommodation application process at College of Agriculture 
Lafia is a complex and time-sensitive task. This research work deals with the problems of 
managing and allocating hostels to students in College of Agriculture Lafia and to avoid 
the problems which occur when carried out manually. The aim of this research work 
“Online Hostel Management System” is to develop a web based system with a central 
database that will automatically allocate rooms to students, manage records related to the 
hostel, the system designed will keep track of all the available hostel rooms, their 
occupants and fund generated from hostel fee. Information for this research work was
collected from two forms of data which are primary and secondary data. These are done 
by semi structured interviews and exploitation of the services of the library from 
textbooks, journals, internet and other materials for purpose of better understanding. The
new system was implemented using PHP and MySQL. The result of the research is a
Hostel Management and Allocation System for College of Agriculture Lafia.
TABLE OF CONTENTS
DECLARATION - - - - - - - - - - - - - - - - - - - - - ii
APPROVAL - - - - - - - - - - - - - - - - - - - - - - iii
DEDICATION - - - - - - - - - - - - - - - - - - - - - iv
ACKNOWLEDGEMENTS - - - - - - - - - - - - - - - - - - x
ABSTRACT - - - - - - - - - - - - - - - - - - - - - - v
LIST OF FIGURES - - - - - - - - - - - - - - - - - - - - x
LIST OF TABLES - - - - - - - - - - - - - - - - - - - - ix
CHAPTER ONE: INTRODUCTION - - - - - - - - - - - - - - - - 1
11 BACKGROUND OF STUDY - - - - - - - - - - - - - - - 1
12 BRIEF HISTORICAL BACKGROUND OF THE COLLEGE - - - - - - 1
13 STATEMENT OF THE PROBLEM - - - - - - - - - - - - - 3
14 AIM AND OBJECTIVES OF THE STUDY - - - - - - - - - - - 3
15 SCOPE OF THE STUDY - - - - - - - - - - - - - - - - 3
16 LIMITATIONS - - - - - - - - - - - - - - - - - - - 4
17 SIGNIFICANCE OF THE STUDY - - - - - - - - - - - - - - 4
18 DEFINITION OF TERMS - - - - - - - - - - - - - - - - 4
CHAPTER TWO: LITERATURE REVIEW - - - - - - - - - - - - - - 6
21 DEFINITION OF HOSTEL - - - - - - - - - - - - - - - - 6
22 HISTORICAL DEVELOPMENT OF HOSTEL - - - - - - - - - - 6
23 STUDENT HOUSING IN NIGERIA TERTIARY INSTITUTIONS - - - - - 7
24 INFORMATION SYSTEMS - - - - - - - - - - - - - - - 8
25 COLLEGE MANAGEMENT - - - - - - - - - - - - - - - 9
26 STUDENT MANAGEMENT - - - - - - - - - - - - - - - 11
27 CURRENT SYSTEM AT COLLEGE OF AGRIC LAFIA - - - - - - - 12
28 OTHER RELATED WORKS - - - - - - - - - - - - - - - 13
CHAPTER THREE: RESEARCH METHODOLOGY - - - - - - - - - - - 16
31 THE METHODOLOGY FOR THIS WORK - - - - - - - - - - - 16
312 ADVANTAGES OF OBJECT ORIENTED METHODOLOGY - - - - 16
32 SYSTEM ANALYSIS - - - - - - - - - - - - - - - - - 17
321 ANALYSIS OF THE EXISTING SYSTEM - - - - - - - - - - 17

322 ADVANTAGES OF THE EXISTING SYSTEM - - - - - - - - 17
32 3 DISADVANTAGES OF THE EXISTING SYSTEM - - - - - - - 17
324 ALTERNATIVE SOLUTION TO THE PROBLEMS IDENTIFIED - - - 18
325 JUSTIFICATION FOR THE PROPOSED SYSTEM - - - - - - - 18
326 ANALYSIS OF THE PROPOSED SYSTEM - - - - - - - - - 19
327 ADVANTAGES OF THE PROPOSED SYSTEM - - - - - - - - 19
328 DISADVANTAGES OF THE PROPOSED SYSTEM - - - - - - - 19
33 DATA COLLECTION METHOD - - - - - - - - - - - - - - 20
331 PRIMARY SOURCE OF DATA - - - - - - - - - - - - - 20
332 SECONDARY SOURCE OF DATA - - - - - - - - - - - - 20
34 SYSTEM DESIGN AND SPECIFICATION - - - - - - - - - - - 20
341 DATAFLOW DIAGRAM - - - - - - - - - - - - - - 21
342 ENTITY RELATIONSHIP MODEL - - - - - - - - - - - - 24
343 USE CASE MODEL - - - - - - - - - - - - - - - - 26
35 SYSTEM REQUIREMENTS - - - - - - - - - - - - - - - 27
351 FUNCTIONAL REQUIREMENTS - - - - - - - - - - - - 28
352 INPUT REQUIREMENTS - - - - - - - - - - - - - - 28
353 OUTPUT REQUIREMENTS - - - - - - - - - - - - - - 28
354 HARDWARE AND SOFTWARE REQUIREMENTS - - - - - - - 28
36 TABLE SPECIFICATION - - - - - - - - - - - - - - - 29
37 DESIGN TOOLS FOR THE PROJECT - - - - - - - - - - - - 32
CHAPTER FOUR: ANALYSIS AND DISCUSSION OF RESULTS - - - - - - - 35
41 ANALYSIS - - - - - - - - - - - - - - - - - - - 35
42 DISCUSSION OF RESULTS - - - - - - - - - - - - - - - 35
421 THE HOME PAGE - - - - - - - - - - - - - - - - 36
422 THE USER’S LOGIN PAGE - - - - - - - - - - - - - - 37
423 THE STUDENTS MODULE - - - - - - - - - - - - - - 38
424 APPLICATION MODULE - - - - - - - - - - - - - - 39
425 VIEW APPLICATION MODULE - - - - - - - - - - - - 40
426 STUDENT’S PROFILE MODULE - - - - - - - - - - - - 41
427 CHANGE PASSWORD MODULE - - - - - - - - - - - - 42
428 THE ADMIN MODULE - - - - - - - - - - - - - - - 43
429 HOSTEL APPLICATION/ APPROVAL PAGE - - - - - - - - - 44
4210 HOSTEL MODULE - - - - - - - - - - - - - - - 45
4211 VIEW HOSTEL - - - - - - - - - - - - - - - - 46
4212 ADD ROOMS - - - - - - - - - - - - - - - - - 47
4213 VIEW ROOMS - - - - - - - - - - - - - - - - - 48
4214 VIEW STUDENTS PAGE - - - - - - - - - - - - - - 49
CHAPTER FIVE: SUMMARY AND CONCLUSION - - - - - - - - - - - 50
51 SUMMARY - - - - - - - - - - - - - - - - - - - 50
52 REVIEW OF ACHIEVEMENT - - - - - - - - - - - - - - 51
53 AREAS OF APPLICATION - - - - - - - - - - - - - - - 51
54 CONTRIBUTION TO THE BODY OF KNOWLEDGE - - - - - - - - 51
55 SUGGESTION FOR FURTHER STUDIES - - - - - - - - - - - 51
56 CONCLUSION - - - - - - - - - - - - - - - - - - 52
57 RECOMMENDATION - - - - - - - - - - - - - - - - 52
REFERENCES - - - - - - - - - - - - - - - - - - - - - 53
APPENDIX - - - - - - - - - - - - - - - - - - - - - - 54

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