CHAPTER ONE

INTRODUCTION

1.1 Introduction

An online personnel management system is a web based system that enables organizations to upload information about their employees so that their identity can always be verified. And the basic information about them and their work description can be easily managed. It is an electronic record keeping system that will aid the organization not to be dependent on flat files all the time for managing employee or personnel information. it is an effective means of electronic record management

According to the state of Florida division of Library and Information services, (2010), the goal of personnel records Management is to provide professional assistance to state and local government agencies, public and private institutions in managing the records and information required to take care of the institution in an effective and cost-efficient manner. An employee record management system provides an interface that enables capturing the data of employees so that it will be easy to retrieve information pertaining to them. It can also be described as an electronic filing system. Institutions and organizations generate and process information on an unprecedented scale, hastened by the rapid advance of technology. This has resulted in vast quantities of information and evolving principles of law governing the legality and admissibility of records created or maintained by this technology. Records and information managers must make every effort to be educated and informed so that the decisions they make are consistent with law and best practices.

1.5 Scope of the Study

This study covers the Online personnel management information system a case study of computer science department Akwa Ibom state College of arts and science, Ikono.

1.6 Limitations of the Study

The following stood as limitations to the study:

Finance: The high cost of transportation to different libraries to gather materials and also the high cost of browsing the internet stood as challenge.

Materials: Few textbooks and materials pertain to the research work.

Limited Time: The time given for the completion of the research work was short.

1.7 Definition of Terms

Personnel - A paid worker in an institution or organization, private or public.

Record - A collection of related fields. Also considered as an electronic file representing an entity.

Management - The organizing and controlling of the affairs of business.

Electronic Record - A digital record of information stored in a computer system or electronic storage device that can be accessed.

Back-up - A copy of computer data that is stored in another storage device sometimes in a different location.

ONLINE PERSONNEL MANAGEMENT INFORMATION SYSTEM

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