DESIGN AND IMPLEMENTATION OF CIVIL SERVICE INFORMATION SYSTEM

(A CASE STUDY CIVIL SERVICE COMMISSION ENUGU)

By

Author

Presented To

Department of Computer Science

ABSTRACT

Civil Service is an employment system that is based on hiring, retaining and promoting employees on their qualifications and ability to do the work.

All levels of government have some form of civil service, with the federal government having a merit system and most states, cities, counties or townships having their own system.

Ever since man discovered the computer and hence computer science, attempt has been made to computerize every facet of human life. This project work expresses the issue of designing and implementing a state civil service acknowledges (speed and accuracy) over the more tedious inefficient and true consuming manual system. This system encounters the following problems. Late receipt of raw data each month, regular break down of the accounting machine presently used for data processing, irregular power supply, in any errors resulting from the manual methods of data processing and the office caused by bulky files and constant complaints for errors from the workers. Consequently Civil Service Information System when designed to take care of the above problems.

ORGANIZATION OF WORK

The study is being organized in seven chapter.

Chapter one contains the introduction of the project at hand. The problem is being states; it also contain the purpose of the study, aims scope or delimitation or constraints, assumptions and definition of the terms.

Chapter two is the literature review. This is where the related work about payroll is reviewed.

Chapter three is the description and analysis of the existing system. The design of the new system is the content of chapter four.

Chapter five involves the implementation of the new system. It also includes the program design, program flow charts, pseudocodes, course program and test run.

Chapter six is the documentation of new system.

Chapter seven contains then recommendation and conclusion and references.

TABLE OF CONTENT

Title page i

Certification ii

Approval iii

Dedication iv

Acknowledgement v

Abstract vi

Organization of work vii

Table of content viii

CHAPTER ONE

1.0 Introduction 1

1.1 Statement of problem 2

1.2 Aims and objectives 2

1.3 Purpose of study 3

1.4 Significant of study 3

1.5 Scope/Delimitations 4

1.6 Limitations/Constraints 4

1.7 Assumption of study 5

1.8 Definition of terms 5

CHAPTER TWO

2.0 Literature review 6

CHAPTER THREE

3.0 Description and analysis of the existing system 9

3.1 Fact-finding method/ methodology 9

3.2 Organisational Structure/Organogram 10

3.3 Objectives of the existing system 10

3.4 Input, Process, and Output Analysis 11

3.4.1 Input Analysis 11

3.4.2 Process Analysis 11

3,4.3 Output Analysis 11

3.5 Information Flow diagram 12

3.6 Problems of the existing system 12

3.7 Justification of the new system 13

CHAPTER FOUR

4.0 Design of the new system 14

4.1 Design Standard 14

4.2 Output specification and design 14

4.3 Input specification and design 14

4.3.1 File design 15

4.4 Procedure chart 16

4.5 Systems flowchart 17

4.6 System requirements 18

4.6.1 Hardware Requirements 18

4.6.2 Software Requirements 18

4.6.3 Operational Requirements 18

4.6.4 Personnel Requirements 18

CHAPTER FIVE

5.0 Implementation 19

5.1 Design Standard 19

5.2 Program design 20

5.2.1 Program Flowchart 20

5.2.2 Pseudo code 24

5.3 Coding 25

5.4 Test Data/Test Run 31

5.5 User Training – An overview 31

5.6 Cutover Process 31

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CHAPTER SIX

6.0 Documentation 32

6.1 The user documentation 32

6.2 The programmer documentation 32

CHAPTER SEVEN

7.0Recommendations, Summary and Conclusion33

7.1 Recommendation 33

7.2 Summary 34

7.3 Conclusion 34

REFERENCES 35

BIBLIOGRAPHY

APPENDIX 36

SOURCE LISTING 36

LIST OF FIGURES 40