DESIGN AND IMPLEMENTATION OF AUTOMATED EMPLOYMENT SYSTEM

By

Author

Presented To

Department of Computer Science

ABSTRACT

Unemployment in the present day Nigeria resulted from different misgivings and lack of direct approach to by those concerned to tackle this problem. There are very few jobs compared to the large number of citizens up to the age of being in the labor force. In recent years, subsequent governments and corporate bodies have one way or the other tried to device a means of reducing the instances of unemployment, some being successful to some extent, and other cases having efforts and huge finances being wasted due to lack of proper management, supervision and low productive system of operation.

This research project is dedicated to providing a new system that would solve the problem of linking a large number of unemployed individuals to firms, companies, institutions or government agencies that are in need of employing people for one reason or the other. This project has a case study of National Directorate of Employment ( Uyo Secretariat). It is an agency formed by the Federal Government with the sole purpose of employing as many unemployed individuals into the labor force.

This research work, right from its inception is dedicated to greatly solving the problem of errors prone to the manual method of collecting, managing and storing of data as well as distributing processed information. It introduces an electronic means known as Automation, a process that entails the use of the computer and its accessories to manage data and information at a more efficient and effective rate. This would be achieved by introducing an Employment System, hence the project topic: "An Automated Employment System"

TABLE OF CONTENT                             

Title page                                                                          i

Approval Page                                                                             ii

Table of content                                                                 iii

Dedication                                                                         iv

Acknowledgment                                                 v

Abstract                                                              vi

CHAPTER ONE                                                                                      

10        INTRODUCTION                                                       

11         PROJECT BACKGROUND                                   

12         STATEMENT OF THE PROBLEM                                    

13         OBJECTIVE OF THE STUDY                               

14         SIGNIFICANCE OF THE STUDY                                              

15         RESEARCH METHODOLOGY                               

16         SCOPE OF THE PROJECT

17         LIMITATION OF THE PROJECT        

CHAPTER TWO

LITERATURE REVIEW

CHAPTER THREE

ANALYSIS OF THE PRESENT SYSTEM

30 INTRODUCTION

31 ANALYSIS OF THE PRESENT SYSTEM

32        SOURCES OF DATA COLLECTION                                 

321             FORMS AND DOCUMENT                    

322             REPORTS           

33    SHORT HISTORY OF THE AGENCY

34   ANALYSIS OF THE AREA OF STUDY             

35    DESCRIPTION OF THE AGENCY                

36    OBJECTIVES OF THE AGENCY

37   ORGANIZATIONAL AND MANAGEMENT STRUCTURE

371 ORGANIZATIONAL STRUCTURE

372 ROLES AND RESPONSIBILITIES

373 DATA FLOW DIAGRAM OF THE PRESENT SYSTEM

CHAPTER FOUR

PROGRAM SPECIFICATION AND IMPLEMENTATION

40 INTRODUCTION

41 PROGRAM DESIGN

42 PROGRAM MODULES SPECIFICATION                                

421 PROGRAM MODULE FLOWCHARTS

4211 FLOW CHART OF FORM LOGIN      

4212 FLOW CHART

4213 FLOW CHART OF FORM MAIN

43 PROGRAM CODING PLATFORM

44 PROGRAM IMPLEMENTATION

4 41 HARDWARE REQUIREMENTS

442 SOFTWARE REQUIREMENTS

45 SYSTEM TEST RUN

451 CHANGE OVER PROCEDURE

46 SYSTEM MAINTENANCE

47 DOCUMENTATION

471 INSTALLATION MANUAL

472 RUNNING THE SYSTEM

473 SYSTEM SECURITY

CHAPTER FIVE

SUMMARY, CONCLUSION AND RECOMMENDATION

50     CONCLUSION

51 RECOMMENDATION                                                                          

References                    

Appendixes                                                   

CHAPTER ONE

10         INTRODUCTION

Employment system is a database of individuals which provides a list, usually in alphabetical order, of people’s names, contact address, telephone member and other personal information pertaining to a particular group of individuals known as applicants This system in its entirety also contains the curriculum vitae (CV) of individuals grouped under different sections such as job seekers, short listed candidates for an interview or qualified persons designated an employment status, as the case may be

The system on its own enables an individual to conduct his/her search with little or no difficulty since the data he/she needs has already been formatted in such way the individual can access it with little or no skill at all They usually stored under headings and are stored alphabetically  Technology has evolved in recent times to a level where competition between existing systems and a new design are accessed and compared on the basis of reliability, compatibility, output design, speed and efficiency, not to mention sophistication Globally, people are mostly interested in systems that can match any standard found in the international market This project, however is designed to assist employment agencies in their bid to connect firms or organizations in need of some qualified individuals to fill up vacancies in their establishments and also to help the public to be well informed of such vacancies, hence the choice of the National Directorate of Employment as the suitable case study for this research project

11      PROJECT BACKGROUND

This project is based on the gradual process of completely transferring the manual procedure of both managing and keeping track of information and data related to employment delivery It is a project totally dedicated to the use of computes otherwise known as automation, to provide a faster, more reliable and accurate process of managing information that is greatly essential in the provision of employment by agencies working for the government or contracted by private bodies

Computers these days are gradually being introduced into every sector of our daily lives and its use in managing database cannot be over emphasized computers have come a long way to replace human limitations such as the ability to perform series of repetitive activities without easily getting weary or entirely bored It has saved human energy and performs its activities/functions much faster than the average man

The few mention advantages and merits of automating (computerizing) certain activities over the usual manual way of carrying out similar activities, necessitated in making the researcher to propose and design a new system, which will entail the gradual change from the existing system of manually managing data to an automated system of the same procedure This will culminate in the use of the computer to:

Ø  Input data

Ø  Process the data into information

Ø  Store the information and

Ø  Access the information at any given time and place whenever the need arises

Although risks cannot be entirely ruled out when using an automated system, they are however minimal and highly reduced to the lowest level when qualified personnel are left to manage and administer the system

12         STATEMENT OF THE PROBLEM

The primary function of the National Directorate of Employment is to assist the government in providing jobs for the unemployed populace and also to help the unemployed to get gainful employment for their benefit There are several problems hampering the link between qualified personnel (or applicants) to some potential employers Most of such problems could be summarized into:

Ø  Staff attitude: The nonchalant attitude of some of the staff of certain employment agencies towards requests due to some difficulty they encounter while collecting data Also, some departments working under the some establishment view themselves as independent entities, hence the flow of information suffers serious setbacks and access to central data becomes increasingly difficult

Ø  Processing: Poor data and information flow within the organization due to job duplication and role redundancies and also errors due to incorrect entries from the public 

Ø  Time wastage: Time wastages could be due to lack of well defined information retrieval system, insufficient number of employed personnel and delay caused by postal services This affects the overall response time of the agency to requests

13         OBJECTIVES OF THE PROJECT

This research project, from its inception, has some targeted goals and objectives which serve as the motivating factor behind the system design The new design is intended to be efficient in the sense that the database software would produce the required results satisfactorily without much time and valuable resources being wasted The project would in turn be a reliable substitute in the sense that the usual process of manually storing, retrieving already collected data or information, which are at most times error prone due to human factors such as commission, are eliminated In other words, the project is aimed at improving information and data flow within the agency (directorate) Usually, the research project is designed to eliminate problems/set backs which the commonly experienced due to physical management and processing of documents (files) of respective requests made to the agency From the above mentioned points, its objectives could be summarized into:

Ø  Improving data and information flow (management) within the system 

Ø  Providing high quality information for the management to make relevant decision at the needed time

Ø  Reduction of unnecessary time wastages incurred during data processing, storage and retrieval of information

Ø  Making for a quicker response time

Ø  Linking qualified personnel to vacancies and also providing organization s with suitable applicants for vacant posts in their establishment

Ø  Reduction of clerical operations amongst other benefits

14         SIGNIFICANCE OF THE PROJECT

The application of an automated employment system will make for an improved public awareness due to the fact that information processed or possessed by the agency (directorate using the this new system) would readily be linked to the internet or the ‘yellow pages’ as the case may be information generated can be readily passed unto the public at a faster rate as would have been the case using the existing system In other words, rapid technological changes and improvement gave rise to a required standard for which this new has attained

Furthermore, this new system will lead to a greater patronage from the public due to the efficiency and reliability associated with the system This project signifies a design which serves as the best feasible alternative solution to the problem of data management and control The new model and its software capabilities enable the new system to be implemented in any part of the world due to the portability nature of the software

Finally, this study serves as a good reference material for researches in the field or those undertaking a similar research

15         RESEARCH METHODOLOGY

The research method adopted in this research project is as follows:

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