DESIGN AND IMPLEMENTATION OF A STAFF MANAGEMENT SYSTEM

INTRODUCTION

The  Staff  Management  System  which  entails  the  building  of  a system to help the Administrators of the Office of the Secretary to the State Government (OSSG) to effectively manage employee information originally  stored  in paper which  had  a  mixture  of smooth  progress  and  setbacks.  During this work, the researcher had studied the existing system by looking at flats files containing Staff Information and asking questions on what they wanted to do with the content of the flat files and how this information was helpful for their work.  All this information made it easier to understand the conceptual design of the system.

Looking at the hard copy of the files like the individual employee form gave an idea on how to design the individual employee information report.  Data  from  files  was  readily available  for  use  in  testing  some  objects  of  the  application.  

The Staff Management application has helped the human resources to avoid some of the  drawbacks  of  the  flat  files  system  like  consistency  and  security  of  employee information. Strategic reports like the employee retirement forecast will help management to  plan  for  new  employment  well  ahead  of  time.

This research work focuses on the computerization of Staff Management process in any Government Ministry, Department or Agency but primarily designed to suit the Office of the Secretary to the State Government.

1.0              Background of the Study

Every organization performs its task with the help of resources from men, machine, materials and money. Other resources are non-living except manpower which is a live generating resource. Manpower utilizes other resources and gives output. If manpower is not available then other resources are useless and cannot produce anything. Out of all the factors of production, manpower has the highest priority and is the most significant factor of production and plays a pivotal role in the areas of productivity and quality.

 Though lack of attention to the other factors may result in reduction of profitability to some extent, lack of attention to human resource will be very disastrous. In a country where human resource is abundant, it is a pity that they remain under-utilized. Technology alone, however, cannot bring about desired change in economic performance of the country unless human potential is fully utilized for production. Sheldon (1923) noted "No industry can be rendered efficient so long as the basic fact remains unrecognized that is human." The people at work comprise a large number of individuals of different sex, age, socio-religious group and different educational or literacy standards. These individuals in their working place exhibit not only similar behavioral patterns and characteristics to a certain degree but also show much dissimilarity.

The human resource is critical and difficult to manage. It is because human behaviour is highly unpredictable. It differs not only from individual to individual but often on the part of same individual at different points of time. In spite of biological and cultural similarities, human beings not only differ in their appearance but also in their capabilities based on their background, training and experience. Therefore, there is need for management of any organization to fashion out the best method of handling human resources -