FUNDS MANAGEMENT AND CONTROL IN THE PUBLIC SECTOR

(A CASE STUDY OF FEDERAL MORTGAGE BANK OF NIGERIA)

By

CHIME OSITADINMA S.

Presented To

Department of Accountancy

ABSTRACT

For a very long time now, the public sector in Nigeria have suffered great set back, vis-a-vis public funds management and control that the causes, effects o impacts and suggested remedies (solutions) for managing and controlling of funds in the public sector are inevitable for discussions. Consequently this paper has attempted an expository discourse on the causes and symptoms (effects) of funds mismanagement in the public sector in Nigeria.

It thus gave units on how to effectively and efficiently manage funds in the public sector where these signs of mismanagement of funds have been observed.

Conclusions arising there from are both outstanding and helpful too.

TABLE OF CONTENTS

Title page

Approval page

Dedication

Acknowledgement

Table of contents

List of tables

Abstract

CHAPTER ONE

10 Introduction

11 Background of study

12 Statement of problem

13 Objectives of research

14 Scope and delimitation of the study

15 Research questions

16 Significance of study

17 Definition of terms

CHAPTER TWO

20 Literature review

21 An overview of public sector

22 The conceptual definition of fund in the public sector

23 Impact of funds mismanagement in the public sector

24 Causes of funds mismanagement in the public sectors

25 Enhancing effective and efficient funds management and control in the public sector

26 Summary of reviewed literature

CHAPTER THREE

30 Research methodology

31 Research design

32 Area of study

33 Population of the study

34 Sample and sampling technique

35 Research instrument

36 Reliability and validity of instrument

37 Method of data collection

38 Method of data analysis

CHAPTER FOUR

40 Data presentation and results

41 Data analysis

42 Summary of results

CHAPTER FIVE

50 Discussion and recommendation

51 Discussion of results

52 Conclusion

53 Recommendation

54 Suggestion for further research

55 Limitation of the study

Reference

APPENDIX

LIST OF TABLES

1 Period the act of embezzlement of funds in the pubic sector started in Nigeria

2 The leadership era in Nigeria where this art of embezzlement of funds in the public sector is pronounced

3 The after-effects of funds embezzlement in the public sector on the development of Nigeria

4 Effects of financial impropriety on the economy of Nigeria

5 The category of public office holders that indulge most in misappropriation of funds in the public sector

6 The root cause of funds misappropriation and squandering habits among public officers in the public sector of Nigeria

7 Who is to blame?

8 Measures to be put in place to enhance effective and efficient funds management and control in the public sector in Nigeria

CHAPTER ONE

11 BACKGROUND

Even though a country may be naturally endowed with diverse kinds of resources, the gestures of such country lies in her ability to manage her resources properly Public sector, in a nutshell, is the sector that manages the resources of the government in other to ensure effective and efficient allocation of these resources for satisfaction of the citizenry concerned The sector is used in implementing government policies It is the tool for accelerating development in the entire economy For instance, it accounts for approximately two-third of gross national products (GNPs) in Nigeria Pubic sector includes all government ministries and departments, extra-ministerial department, parastatals agencies, commissions and public enterprises Being a service-oriented sector, it is usually budget financed

Essentially, funds, in the public sector, refers to the sum of money or other resources segregated for the purpose of carrying out specific activities in accordance with special regulations, restrictions and limitations According to Vatter, (1947:3), public sector fund accounting is the demonstration of fiduciary stewardship; to show that resources (funds) have been dealt with in a proper way

The management and control of funds in the public sector revolves around towards: responsibility and accountability This has to do with the honest application of funds and in compliance with proper procedures, ensuring that these funds are spent on properly approved items and within the budgeted level

Inspite of its paramount importance in the economy, this complex sector has failed to live up to the expectations of bringing the policies and programmes of the government fruition Cases of financial indiscipline like embezzlement of public funds by public office holders are very rampant nowadays Depletion of public pulse is no longer a new scenario Most public office holders venture into this sector and come out unprecedently rich Astonishing, is the way these undesirable elements embezzle these funds and go scoot free

That Nigeria is known as the third most corrupt nation in the work is not an overstatement This is largely as a result of financial improperly that is ravaging the public sector When it comes to public funds, people seems to put aside their moral values Financial integrity is hardly seen in the public sector Worst still, is the effrontery being exhibited by these perpetrators even when caught red-handed The president, Obasanjo, in decrying the high incidence of financial impropriety, said in the daily guardian newspaper on March 25, 2005 that "it is only in Nigeria that you will catch a thief and he takes you to court"

Unfinished projects, non-payment of salaries and pension, and so on, were as a result of misappropriation of public funds in the public sector No single day will pass without a report on misappropriation of funds in the public sector This entails the diversion or misuse of funds earmarked for specified project or programme for another unconstitutional selfish purpose The magnitude is unbearable One may rightly ask "is the financial statute vis-à-vis public sector not explicit on the way and manner these funds should be utilized? Or is it a resolution among pubic accounting officers to tow the part of financial in discipline?

Financial profligacy is another phenomenon that is wrecking serious havoc in the public sector There is an accentuated, unbridled and unnecessary squandering of funds in the public sector About ninety five percent of Nigerians see the public funds as a "NATIONAL CAKE" that fall from heaven This attitudinal imbalance had led many of these public officer holder to be improvident The ripples of this overspending are felt all over the economy Government has continued to run budget deficit, which has had adverse effect on diminishing our gross national products, thus putting the living standard of the citizenry on the decline This equally has rendered most public sector organizations moribund No wonder the government is calling for privatization of most of these public sector organizations Non performance of these sectors as a result of misappropriation of fund meant for their operation must not be far from what informed government decision to privatize them

The questions many people are asking are: is the financial regulations, as enshrined in finance (management and control) Act 1958 so weak in combating this menace? Are no procedures for managing and controlling of funds in the public sector? If we have are they weak or do public offices neglect them? Is there no innovation that could be plugged into funds management and control system of this public sector or enable it live up to the expectation? Hence my interest to embark on this project

Federal mortgage bank of Nigeria is an apex mortgage institution established by the federal government of Nigeria in the year 1977 as a successor to Nigerian Building society established in the year 1956 This apex institution is charged with the responsibility of administering loan at an affordable rate of interest to citizens, for building and buying houses and for renovating their own house through a government approved housing policy known as NATIONAL HOUSING FUND (NHF) scheme

National Housing Fund scheme, Being the main focus of Federal Mortgage Bank of Nigeria, was established by decree No 3 of 1992 (now an acts), primarily to address the constraints to the mobilization of long term funds of housing development and to ensure that every Nigeria has access to housing loan at affordable rates of interest It provides an enduring pool of funds for lending to contributors to enable them build, buy and renovate their own houses This scheme clearly redefined the activities of federal mortgage bank of Nigeria

The objectives of federal mortgage bank of Nigeria through the National housing fund scheme includes;

1 To facilitate the provision of houses for Nigeria at affordable prices

2 To ensure the constant supply of loan to build, buy or improve their residential houses and also to provide policy over the allocation of resources and fund between the housing sector and other sector of the economy

3 To provide long term loan to mortgage institutions

The resources of fund as stipulated in the decrees (now an act) includes;

a A mandatory contribution of 25% of basic income of every Nigerian both the public and private sectors of the economy (including self-employed) earning an income of N3000 and above per annum

b A mandatory deposit into the fund by every commercial and merchant banks, of a sum not less than 50% of their non life and life funds through federal mortgage bank of Nigeria

c A mandatory contribution from federal government of Nigeria

These funds are managed and administered by the federal mortgage bank of Nigeria in accordance with section seven of the decree (Now an act)

There apex mortgage institution has its head office, presently, at Abuja (the capital of Nigeria) and also it has offices through out the entire thirty six states of the federation and six zonal offices of the six geo-political zones in Nigeria In Enugu state, for example, the state office has the head as the state controller and the zonal office as the zonal co-ordinator

12 STATEMENT OF PROBLEM

Why is the level of embezzlement of funds escalating in the public sector? What are the root cause of this financial impropriety as observed in the public sector what impact has this on our economy? What have so warped the mind and values of many public officers that they wallow in the act of misappropriating and squandering of public funds without fear, shame of qualm? Could lack of proper orientation and training, in any way, be responsible of this menace?

How can we introduce an innovation that will bring about effective and efficient funds management and control in the public sector? There are the thought provoking questions which this project tends to answer

13 OBJECTIVES OF RESEARCH

The objectives of this research work are:

a To ascertain the damage which this escalating level of embezzlements of funds has done in the public sector

b To find out the extent this financial impropriety affects our economy as seen in the public sector

c To ascertain the extent to which disorientation and lack of proper training in the public sector results in misappropriation and unnecessary squandering of public funds

d To determine to what extent application of in effective and inefficient funds management and control n the public sector has ravaged our economy

14 SCOPE AND DELIMITATION

The scope of this project boarders on mismanagement of public funds (misappropriation, embezzlement, financial profligacy and improperly and also management and control measures in the public sector with particular reference to Federal Mortgage Bank of Nigeria

15 RESEARCH QUESTIONS

a To what extent have the escalating level of embezzlement of funds in the public sector affects development in Nigeria?

b To what extent does financial impropriety as observed in the public sector affects the economy?

c To what extent does misappropriation and squandering of public funds as occasioned by disorientation and lack of proper training in the public sector hinder our economic development?

d To what extent does inefficient and ineffective procedures applied in funds management and control in the public sector affects our economy?

16 SIGNIFICANCE OF STUDY

The significance of the study are as follows:

a It will help to assist policy-makers in improving and adopting strategies to reduce funds mismanagement in the public sector

b It will provide useful suggestions to avert high incidence of embezzlement and financial impropriety in the public sector

c Provide basic information on the causes of various forms of funds mismanagement in the public sector

d It will be very useful to policy makers, financial experts, graduates of accountancy, and professionals in understanding and appreciating the pivotal role of funds management and control in any organization

17 DEFINITION OF TERMS

1 PUBLIC SECTOR - This comprises of all government ministries and departments, extra-ministerial departments, parastatals, agencies commissions and public enterprises that implement government policies

2 GROSS NATIONAL PRODUCTS - This is the gross domestic product plus the income accruing to domestic residents arising from overseas

3 POLICIES - This connotes plan of action, statement of aim and ideas especially one made by government

4 PROGRAMMES - These are integrated series of development projects

5 FUND - This is a self-contained accounting entity with its own asset, liability, revenue expenditure or expenses, other equity accounts and with its own ledger(s)

6 FUND ACCOUNTING - is an entity with a self balancing set of accounts that records cash and other financial resources together with all related liabilities and residual equities set aside for the purpose of carrying on specific activities in accordance with special regulations

7 FINANCIAL IMPROPERITY - This means financial dishonesty or wrong doing

8 FINANCIAL POFLIGACY - This s the act of squandering or unnecessary spending of funds, ie extravagant spending

9  MISAPPROPRIATION OF FUNDS - This means intentional or unintentional diverting the funds earmarked for a project or expenditure to another unconstitutional purpose, usually, for selfish benefit

10 EMBEZZLEMENT OF FUNDS - This means a deliberate theft of funds that is placed in ones custody

11 MORIBUND - This means the inability to function effectively and about to come to an end completely

12 CONTROL - Facility or power to make events to conform to plan

13 MANAGEMENT - This refers to harnessing all resources (funds) at the disposal of any organization in such a way as to enable it achieve the overall goal

14 PARASTATAL - This is agency of government that renders various services and does not rely on government for monthly subventions but basically is under the supervisory role of ministry For examples, Nigerian Port Authority, Hotel Presidential, Nike Lake Hotels, Federal Mortgage Bank of Nigeria etc

15  MINISTRIES - These are core government departments that execute various government policies, and rely solely on government subvention for payment of staff salaries For examples, Ministry Finance, Ministry of Housing and Urban Development, Ministry of Health etc

16  EXTRA-MISTRIAL DEPARTMENT - These are extension from government ministries They also depend on government for monthly subventions for payment of salaries For examples, civil service commission, judicial service commission

17 BUDGET - An estimate of future operations which is usually measured in monetary terms but can also be measured in terms of quantities

18 PUBLIC ENTERPRISES - Institutions or public corporations created by government to carry out in the public interest different kinds of operations or render various type of services They function outside the civil service